I am working on a process for choosing and purchasing a printer for a small office. Has anyone got advice on how to weigh criteria? We've already got two devices that meet some needs, and are open to several different new machines if that's best.
Buy the cheapest HP LaserJet available that supports PostScript and PCL 6.
"Working on a process for choosing"? A small office is less than 10 people. Imho people print less than 10 pages a day on average. 100 Sheets a day, 200 workdays or so per person. That makes a maximum of 20.000 pages a year.
Are you sure any savings will be worth more than your work you put into the process for choosing?
Decide on the paper size (A4 / A3), duplex or simplex, color or black & white. Search the cheapest model that has Mac and Windows drivers and network access and reasonable printing costs.
The cheapest color, A3, duplex, network printers start around 250 Euros. You may want to go up to 1000 Euro or so.
We had an offer for a SAMSUNG CLP-660ND, 259 Euros.