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My organisation has recently restructured, and as a result, we have to move a bunch of team sites in our Sharepoint 2007 Intranet (MOSS). This is going to result in changed URLs and broken links in plenty of documents. Not a good situation.

Does anyone have any ideas of how to best handle this?

So far I have thought of the following options:

  • Friendly custom 404 error pages for moved sites which give a link to the new site, and a search box with friendly text telling people to use it!
  • Redirection to the new location

Given that only the root of each site will change (e.g. http://intranet/site/old_dept/teamsite becomes http://intranet/site/new_dept/teamsite) it should be possible to do smart redirection for the rest of the URL which actually points at the documents, pages etc. I know this would be possible with Apache at least. However, the combination of Sharepoint 2007 and IIS6 is making it hard to track down the best way of achieving a friendly solution that keeps the user happy.

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3 Answers 3

up vote 1 down vote accepted

For your smart url redirection, check out the RDA URL Redirection utility.

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That looks like exactly what I am looking for. Thanks! –  dunxd Feb 12 '10 at 11:48

Two things - you will want a temporary workaround:

  • Use IIS to redirect requests for the old URL to the new - this will probably fail unless you also have an alternate access mapping for the old URL configured for the Web Application.

  • Next, re-write the URL's "on-they-fly" with a URL Re-Writer as mentioned above - though there is an official one from Microsoft available at http://www.iis.net.

Then, long-term you are going to want to scan and update your content with the new URLs - SharePoint Desginer has some reports/scans under the "Site\Reports" menu. But you may be better off with a custom utility.

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When you talk about the long terms scan and update - are you suggesting there is some way of fixing links within Office documents stored in Sharepoint? –  dunxd Feb 12 '10 at 10:53
    
Unfortunately, the rewriter at www.iis.net seems to be only for IIS7 - we're still in IIS6 land as far as our Sharepoint infrastructure is concerned. –  dunxd Feb 12 '10 at 10:58

I'm pretty sure that you will find the whole information about moving Sharepoint, content and database in these links. Hope it will help!

Regards,

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If you need more information, let me know, I'll give ya a hand. –  r0ca Jan 29 '10 at 15:28
    
Those articles discuss moving sites between content databases, which doesn't necessarily result in changed URLs. We want to change the URLs so they reflect the site and organisational structure, yet make sure as few links as possible break (or handle broken links in a user friendly way). –  dunxd Jan 29 '10 at 15:35
    
To the change the URL, this is in the sharepoint high level settings. You should need to backup your old site and import it in the new site. If you have a lot of space on your dbase, you can keep it alive. Basically, just create a new site name and import the old site on the new site... it's as simple as that. –  r0ca Jan 29 '10 at 15:53

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