In a traditional Windows Server 2003 environment with AD, we have shared a folder for our policy documents (MS Word). These documents get edited/updated now and then by the administrator(principal of college). Users only have read-only access to the folder, but they can still save-as and then change the content.
Sharepoint is a possible solution but not easy to implement. We also thought of using a CMS on Linux and installing Joomla to let users only view the docs with a document management system... but is it possible to automatically retrieve the policy folder on the network and convert or put it in a format that users can only view and not copy?
We also thought of saving the docs to secure pdf format but the principal wants an automated system. Basically she just wants to work in Word and the policies must be available to staff members on the network.
Any ideas? Much appreciated.