Title of my question may sound a little bit odd but I was thinking if Exchange 2010 or 2007 or any program that would work in conjunction with Exchange has ability to create this structure:
- Users having their normal mailboxes connected and using them as everyone would in Outlook 2003/2007/2010.
- Users having additional mailboxes (from old Exchange 2003) attached but hidden on demand of Administrator. For example administrator could easy disable them just like they never been attached making them invisible to users and everyone else. Would be good if such mailboxes could be easily removed out of system (lets say on external drive) by simple step not manual job for 100 mailboxes.
- Users without ability to copy/move their mails to outside storage (like a local .pst file)?
Do you guys have any suggestions on this? I was thinking maybe using public folders but this seems like overkill and not really suited for this. And please don't ask me why I need this type of security (it's not something I requested).
Full context. We have exchange 2003 now which is used over 2 years. It has limit of 2gb per mailbox now. My management is afraid that some people may have corresponded between themselves (internal mail) about stuff they are not allowed to share between departments. Since I won't go over 100 mailboxes and check whether such correspondence had place and delete those mails my management want me to find a way to delete (first archive on dvd) all emails before 31st march 2010 (basically leaving only last 3 months) in each mailbox. Kinda clean start.
After doing that I would be told to hand over archived mailboxes to users so they can use it when necessary but so the mails aren't on server. This really kills my idea of having nice Exchange server with lots of space and so users ability to work with history (I use my history emails all the time) gives them some additional pluses.
Idea of management is that when I hand over archived emails most people will use it only occasionally or never and it will be harder to track but I know this solution will blow up in my face some day.
So I would prefer some way to archive those emails and connect them as a second mailbox of some kind per each user and on demand i would be able to switch it on and off.
I want to upgrade to Exchange 2010 from SBS 2003 with Exchange 2003 and it's something that would convince my management to actually go for it. It doesn't have to be internal Exchange 2010 feature but maybe some kind of addon or so. I saw GFI Mail archiver but not sure if it has that ability.