OK. I am a volunteer SysAdmin at a non-profit charity run by all volunteers. I just came on board and I am almost completely at a loss. I'll give a list of what I have going on hardware and software wise. This system has not been designed, but patch-worked together over the last 15 years or so. I am fishing for a set of solutions that are:
- Minimal to no investment
- Easy to maintain cause we're all volunteers (I will be around to support a LOT until everything is stable, but eventually, there will be someone else.)
- Secure. We deal with personal information (SSN, account numbers, health information, etc)
There are 12 towers in the main office. All are running various versions of XP. 4 of them are wired to the network with a 5 port switch. The rest are on wireless USB dongles. I have 2 Brother printers that are shared, and a wireless HP officejet for color printing. There is a HP All in One up front with the receptionist for faxing, but it is local to her machine.
In our closet (no joke) is another 5 port switch, a Rosewell N (not sure why, everything else is G) router, and our "Network Drive" (A WD Walmart special), along with the trap door to the crawlspace, water heater, and some cleaning supplies.
Almost all of the computers in the office are running Pent 4s with no more that 1GB of RAM. Some are running 512MB.
We are opening a retail shop, projected opening: October 2010. There will be one computer in there, running Quickbooks POS basic with a register set up. I'd like to be able to tap into whatever network we have via VPN to upload EOD reports and such.
So that's the basic set up now. It doesn't work, mainly because of user issues. There are no assigned users, no logins, no passwords, to ANYTHING. Everyone stores things everywhere, local and network, and I've got duplicate data everywhere.
Ideally, I want some kind of box I can administer roaming profiles out of. I am attracted to Samba with an LDAP service, but open source is a big nervous point when it comes to training someone later down the road, so I'd like to stick to a Microsoft box. (blech) I have access to Techsoup, so I can get most software pretty cheap, but server software is still expensive. On top of all this, I am developing IT policy, disaster recovery, backup protocols, and training. My system needs to be streamlined, with users only allowed to save to the network, not locally. There is a ton of crap on the local machines (Registry cleaners, driver downloads, etc) that I want to nuke and reinstall so all the machines look the same. But I can't cause there's stuff stored in every nook and cranny!!
So my question is this. What would you do in my situation?? Unacceptable answers include running away, quitting, and crying. LOL I just don't know where my plan of attack should be. If I had expendable funds I wouldn't be having this issue. I could just throw money at it. This involves some creative problem solving! Any answer would be appreciated.