When you create user logins in bulk, with set passwords as many users are unlikely to change their passwords, how do you disseminate the information?
Students in our school division are automatically assigned a username and password after registering. I know some schools print out a large list of usernames and passwords and guard them in a binder (and, presumably, homeroom teachers pass out student's login information). [Yes, I know that users should be able to create their own passwords. It has hitherto been untenable to make that work, and, unfortunately, I'm not sure how easily we could change things, technologically or socially, not to mention that some of the students use computers infrequently, and not have a good opportunity to set a new password, leaving their account vulnerable to anyone who could determine their username (not hard) and log in.]
While I know that these are not high-security passwords, I would like to keep them safe. I have also found that staff members ask, "When will this account be created?" (a few hours after the student is properly registered, thank you) and what is the password (I don't know off the top of my head). If it wasn't so insecure, it'd be nice to e-mail secretaries the new passwords to pass on (and whole lists at the start of the year, for that matter). I'd use encryption, but, as office staff's technical ability ranges the gamut, I loathe trying to explain how to decrypt the file. I don't really want to distribute information in printed form, as it is insecure and lists would need to get to a dozen sites. We do have a system staff can log into to look up students, but it doesn't know for sure if the automated system has created the account.
Are there any suggestions on how to responsibly distribute login information?