Server Fault is a question and answer site for system and network administrators. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

My firm just switched to Google Apps Premiere addition 2 weeks ago and aside from the way Google handles shared contacts, things are going quite well.

Previously, on our Exchange server we had numerous shared contact lists set up in the shared folders. We had a separate list for vendors, sales agents, etc.. Is there not a way to set up lists or groups such as this on the domain level in Google Apps? I have found a ton of forums with users asking the same question but no good answers unless you purchase some third party app in the marketplace.

I have toyed around with the "google-shared-contacts-client" here: and this almost does it but it falls short when trying to group contacts on the domain level or when trying to search for a contact by company name. Are either of these things possible?

I am now looking to create a Google Doc spreadsheet to share with the domain just to have a separated defined list of contacts that is search-able by various fields...

Anyone who could shed some light on domain level contact sharing relating to the points above, I would be most grateful...

share|improve this question
sorry if this came across as a rant as it was not my intention... As far as I'm concerned, Google gets 99 points out of 100 for Google Apps. If this is not a suitable forum for this question, please delete it and I will can post elsewhere. No worries... :) – dkirk Sep 3 '10 at 23:01
No worries, I cannot close it on my own, and I am not sure what others will think. It is in the gray area in my opinion, which may mean it will stay open. – Zoredache Sep 3 '10 at 23:39

Google does not provide a GUI to add domain shared contacts. They can be added through the API as you've discovered.

There is a great free tool at is available from SherpaTools that will allow you to create domain shared contacts when you enable their Application in your domain. I think they let you create multiple directories. I have used it in one of our test domains a few weeks back. We build a python app to import contacts into our 60 domains, not recommended. :p

share|improve this answer
Thanks for the response, I will definitely look into SherpaTools. – dkirk Sep 9 '10 at 18:58

We accomplish this where I'm at via the Groups option in the Google Apps control panel. Yes, this is build off the old Google Groups system, but you can set groups up to work very much just like distribution lists. The downside is needing to involve your Google domain manager every time you need to create a new list, but once created you can give ownership of the list to someone more appropriate.

share|improve this answer

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.