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to be clear, I like the 'Recent Items' feature. I do not want to turn it off. We integrate all of Office with a document management system (DMS), Interwoven's FileSite, and because of this integration we have had to turn off the Recent Items feature. If Recent Items are turned on, documents opened from the DMS will show up in the recent items of a Windows 7 start menu when hovering over Word (or Excel\PPT etc) in the Start Menu. However the integration doesn't work correctly so if a user were to click on one of those recent [DMS] items later on, something wouldn't work right (it won't open and check out correctly etc). In short, we've always needed to turn off Recent Items completely for a DMS integrated workstation.

Does anyone knows of a way to exclude a directory from being "captured" so to speak? Or perhaps to remove certain entries via script? When you open a DMS document, the file gets copied to local directory where it saves it locally as you work, until you close and it checks it back in to the DMS. I'd like to be able to exclude that local directory from recent items. So local files in My Docs and Desktop would show up in recent items, but not DMS opened documents.

Hope this makes sense. Environment includes Win 7 (32 & 64), AD 2008 R2, we use GPOs including GPPref's extensively, if you know of a way to script it that's great also.

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2 Answers 2

The real problem here is that the DMS product you are using isn't providing complete shell integration, so get them to fix it.

In the meantime, you could probably write a cleanup program, using shell APIs to monitor the recent docs, and then remove the "bad" entries.

Even fancier, you could have the program modify the recent doc entries, re-directing the user to the DMS interface for that document.

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The vendor, Interwoven, recently bought by Autonomy, has been asked to make this work but I guess not by enough of their clients. No progress there in over a year. I was hoping for a Windows-based solution or workaround that doesn't require real programming.. –  Jordan W. Jan 28 '11 at 19:44

Method 1 (using your suggestion): Use a vbs that runs in the backround as part of a logon script (and stays resident) to monitor and delete unwanted items (shortcuts) from the \recent\ folder. Ther are a lot of examples on stackoverflow and serverfault of vbs, c#, or other scripts to keep folders clear.

Method 2 (a tweak of the XP method): Use tweakUI's replacement took "Ultimate Windows Tweaker" with the general guidelines from about.com

http://pcworld.about.com/magazine/1910p190id57987.htm

http://www.thewindowsclub.com/ultimate-windows-tweaker-v2-a-tweak-ui-for-windows-7-vista

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Jumplists are located in %APPDATA%\Microsoft\Windows\Recent\AutomaticDestinations Deletion of that folder content (e.g. using command 'del %appdata%\microsoft\windows\recent\automaticdestinations\*') can be started from logon script or batch job –  Sergey Feb 8 '11 at 0:25
    
Ok, but the files in there are all encrypted. I can delete the files themselves but then I assume it clears all the recent items, which brings me back to the beginning as in, I might as well just turn the feature off. I don't want to delete ALL the entries - only some. –  Jordan W. Feb 8 '11 at 15:08
    
You can determine hash values for applications ... see if this helps: bitswarm.spaces.live.com/blog/cns!5E27C0CA0A806715!571.entry ... I saw an entry on another stackexchange site based on this here superuser.com/questions/51454/… –  iivel Feb 8 '11 at 19:11

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