In our company we do not have licensed ESXi. I am having 10 ESXi server and using Vsphere to connect each and every machine.
Whenever i am giving machine to users i store few information in excel like follows
IP_Address |VMName |GivenTo| Os| Host-credential|
In my Vsphere shortcut properties i have written a command
"C:\Program Files\VMware\Infrastructure\Virtual Infrastructure Client\Launcher\VpxClient.exe" -s <IPAddress> -u <rootusername> -p <Password>
Then i would add a hyperlink to that shortcut. Though this mechanism helps me to maintain my machines better. Still i think i can reach best.
Have you used any best practice to maintain multiple free ESXi server and keep tracking of users? Please share with me. I can adapt few.