The server configuration of email, including POP3, SMTP, IMAP, and popular server software packages that control email.

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48
votes
4answers
16k views

Where does email sent to *@example.com go? [closed]

So I've wondered this for a long time. Where does email sent to *@example.com go? If I accidentally sent sensitive information to *@example.com would some evil person (potentially at the IANA) be ...
44
votes
6answers
3k views

Why do we still have such small email attachment filesize restrictions? [closed]

What's the technical limitation preventing us, in the glorious year 2011, from emailing each other 1GB files? Or is it just the main email platforms dragging their feet? If I can set my inbox to ...
43
votes
6answers
8k views

Fighting Spam - What can I do as an: Email Administrator, Domain Owner, or User?

This is a Canonical Question about Fighting Spam. Also related: How to stop people from using my domain to send spam? What are SPF records, and how do I configure them? There are ...
30
votes
7answers
2k views

What would you do if you realized your email hosting provider could see your passwords?

We received an email last year from our hosting provider regarding one of our accounts- it had been compromised and used to deliver a rather generous helping of spam. Apparently, the user had reset ...
27
votes
7answers
2k views

How can I attract more Spammers hitting my Spam traps?

Currently I have a number or domains that are set up as Email Spam traps. So if I get mails on that domains I can be certain that it is ~100% Spam. I'm using this information to temporarily defer ...
25
votes
7answers
3k views

Why is it a bad idea to use a customer email as the from address

I've got an application that emails users once they have filled in a form. It uses a no-reply@customerdomain.com as a from address. The customer wants it to use the email from the form as the from ...
25
votes
6answers
36k views

How to send emails and avoid them being classified as spam

This is a canonical question about how to handle email sent from your server being misclassified as spam. For additional information you may find these similar questions helpful: Best ...
25
votes
8answers
1k views

Email hoarder intervention and education - (Exchange environment)

Throughout my career, I've encountered quite a few users who were email hoarders... I'm managing a 100-user environment where users previously had 100mb quotas and a basic Cyrus IMAP/Postfix ...
25
votes
7answers
40k views

How to get e-mail from (failed) cron-jobs in Ubuntu?

I create cron-jobs in Ubuntu by placing the executable in one of /etc/cron.{daily,hourly,monthly,weekly}. There are lots of directories starting with cron: kent@rat:~$ ls -ld /etc/cron* drwxr-xr-x 2 ...
25
votes
4answers
620 views

What happened to all the spam?

Don't get me wrong, I'm mostly glad that this happened. However, I want to make sure that the reasons for it happening are sound - rather than there being a problem with our methods. I'd like to ...
22
votes
11answers
32k views

Linux clients for Exchange (email and) calendar [closed]

At $work, the official email solution is Outlook on Windows, connected to an Exchange server. That's problematic for people with Linux on their desktop machine. The Exchange server supports IMAP, and ...
21
votes
4answers
44k views

Postfix - how to retry delivery of mail in queue?

I have a backup mail server in case of a failure on the main one. In that case of failure, mails come on the backup server and stay there until the main one is back. If I wait some times, the ...
19
votes
6answers
8k views

How to Modify a Cronjob Email Subject

I am running a half dozen different cron jobs from my hosting at Hostmonster.com. When a cronjob has been executed I receive an email with the output of the script. The email comes in the format of: ...
19
votes
4answers
11k views

Why Does hotmail still reject my emails?

I have a very strange problem with my emails being marked as spam by hotmail. I just have configured Postfix + Dovecot on my server and all works perfectly. I can Send/Receive emails. I only have ...
19
votes
14answers
3k views

Email Archiving in an Exchange Environment

We're looking into a solution to do email archiving and near-line backup of our Exchange Server 2007 environment. We currently have about 200 mailboxes and the Mailstore is approx 150 GB. We need ...
18
votes
7answers
2k views

Should I run my own MTA?

I need to send a large volume of emails, roughly 60.000 per week. At the moment we outsource this service to a third party, and we expect to double our volume within the next 6 months. Since the ...
17
votes
8answers
2k views

Are email disclaimers valid or worthwhile? [closed]

My organization automatically attaches an email signature for all employees' outgoing messages. The signature contains onerous warnings and disclaimers that sound very official and imply all kinds of ...
17
votes
6answers
13k views

How to send the output from a cronjob to multiple e-mail addresses?

In the beginning of a crontab file you can use the MAILTO instruction to indicate you want the output to be sent as an e-mail to an e-mail address. I would like to send the output to multiple ...
16
votes
7answers
4k views

Easiest way to send encrypted email?

To comply with Massachusetts's new personal information protection law, my company needs to (among other things) ensure that anytime personal information is sent via email, it's encrypted. What is the ...
16
votes
6answers
13k views

How to Setup Ubuntu Mail Server with Google Apps?

I have a domain, let's call it foobar.com. All of the MX records for foobar.com point to Google's mail servers because I am using Google Apps for your domain to manage it. It's great because everyone ...
16
votes
5answers
386 views

Is it good practice or too draconian to reject mails from mailservers with no RDNS

I've recently dropped SpamAssassin and am now basing spam rejection on DNSRBL's, grey-listing and other basic tests and I'm wondering whether I should also block hosts that don't have a valid RDNS ...
16
votes
4answers
3k views

Is there an open source email client that will work with Exchange 2007?

Recently I've been playing around with Ubuntu 9.04 on one of my work systems. The only real bump in the road that keeps it from being being used as my main workstation is that I cannot find a ...
16
votes
7answers
16k views

Can cron write job output to a log *by default* (instead of mail)?

We all know the right way to handle output from cron jobs is to redirect it to a file: 0 * * * * /bin/date >> /var/log/date.log 2>&1 However, sometimes admins are lazy, forgetful, or ...
15
votes
6answers
17k views

postfix - how do you redirect all emails to one user, eg *@example.com → user@example.com

I'm using postfix for my email. I know I can use /etc/aliases and newaliases command to redirect certain email, eg I can redirect root@example.com to user@example.com by putting root: user in my ...
15
votes
9answers
2k views

Gmail and Live are making all messages from my server as spam

I'm getting very weird results here. When my server sends an email to my @hotmail or @gmail account, it's marked as spam. When I send email through my server from Outlook to @hotmail, it doesn't get ...
15
votes
5answers
9k views

php mail() function painfully slow on local development machine

Background: If you have set up a local apache server for development purposes you may have run into the problem where sendmail takes a long time (at least one minute) to send emails. This is extremely ...
14
votes
13answers
13k views

What issues are there in using Gmail for a corporate email solution?

Some people will feel uncomfortable with having their company email outside their company network. How to allay such fears? What other issues are there in using Google for corporate email? What are ...
13
votes
5answers
49k views

Need to add a “Wait” command to a Powershell script

Here is my current code: Write-output “ENTER THE FOLLOWING DETAILS - When Creating Multiple New Accounts Go to EMC hit F5(refresh) and make sure previous new account is listed before ...
13
votes
6answers
906 views

How do you monitor a monitoring server?

So we run Groundworks (with Nagios) on CentOS to monitor our various servers and processes. I have it setup to automatically send emails and SMS texts when things reach a WARNING or CRITICAL state. ...
13
votes
4answers
40k views

Fixing My MTA's Poor Reputation

I have a web site that needs to send email to customers to deliver files that they have purchased. Reliable email delivery is vital to this business. Unfortunately, most of the emails sent by my ...
13
votes
3answers
8k views

How can I make Amazon SES the default method of sending mail from my server?

I'd like to start using Amazon SES for all emails from our server. We have a few freelance designers with PHP hosting, some Django/Python web apps and also some system utilities which send emails. So ...
13
votes
5answers
18k views

Dovecot vs Courier vs Cyrus [closed]

What is best for a Personal/SMB mail server running on an Ubuntu Server (8.04+)? I want to setup my own mail server at home to evaluate some options for my company before I make a recommendation. ...
12
votes
1answer
746 views

How can e-mail be delivered to a domain without an MX record?

Somebody has 2 e-mail addresses: bob@domainname.com.br and bob@domainname.com . The DNS records for these domains look like this: domainname.com.br $ dig any domainname.com.br ;; ANSWER SECTION: ...
12
votes
4answers
7k views

Do SPF Records For Primary Domain apply to subdomains?

I have a quick question regarding SPF records: Do they need to be present for all subdomains? Lets say that I have a TXT record with SPF info for domain.com Let's also say that I have a seperate ...
12
votes
4answers
24k views

Mail server for Windows 2008

I'm going to get a Windows 2008 dedicated server sometime soon. I'm going to have my website hosted on it, so, I also want to run a mail server on the same machine to receive any mail sent to the ...
12
votes
10answers
4k views

Where to go to see if my IP is blacklisted as a SPAM

This has happened before and some mail servers will tell you that your IP has been blacklisted (RBL, CBL, etc) but I can't find that site to check anymore and searches result in a site that may or may ...
12
votes
3answers
2k views

Does Exchange support plussed users (e.g. myname+spam@example.com) or a similar mechanism?

Sendmail supports a feature called 'plussed users'. Once enabled, emails sent to myname+spam@example.com, myname+sometopic@example.com and myname+anything@example.com are automatically delivered ...
11
votes
3answers
1k views

E-mail lifecycle after it's been sent

I was testing my mail server's STARTTLS configuration when I stumbled onto this page : https://starttls.info/about. The following excerpt puzzles me: When you send an email through your outgoing ...
11
votes
6answers
10k views

My email server is being blocked by Yahoo: TS03 Message permanently deferred

My mail server has been getting the following error from Yahoo's mail servers since about a month: postfix/smtp[23791]: host g.mx.mail.yahoo.com[98.137.54.238] refused to talk to me: 421 4.7.1 [TS03] ...
10
votes
2answers
2k views

What are SPF records, and how do I configure them?

This is a canonical question about setting up SPF records. I have an office with many computers that share a single external ip (I'm unsure if the address is static or dynamic). Each computer ...
10
votes
8answers
51k views

How to send email with my CentOS server?

I just built a modest home server using CentOS 5.5. I want the server to be able to send emails to my Gmail account or other email accounts for various things like cron jobs. Also it would be nice to ...
10
votes
1answer
5k views

How read mail from /var/spool/postfix/deferred?

Is there a way to read deffered mail from /var/spool/postfix/deferred. I tried to copy file to my mail directory and see it from webmail but it dosnt work. When im using less or cat it seems like ...
10
votes
5answers
2k views

Recommendations for SMTP services for massive mailing [closed]

What is the recommendations for SMTP services for massive mailing? Let me clarify, most of the free SMTP services (Gmail, Yahoo, Hotmail, etc...) has limits about the amount of messages you can send ...
10
votes
2answers
345 views

Outlook Email Abuse - Guide for email etiquette?

I've spent a lot of time performing mail migrations for companies that either had very little IT focus, or no fulltime staff to handle common issues. As a result, policies governing email use and ...
10
votes
2answers
12k views

What are the steps to make the php mail() function work on ubuntu-server?

I want to enable the simple php mail() function on an Ubuntu server. This will only be used for sending administration stuff and logs. This is all the mail functionality that I want on this machine. ...
10
votes
2answers
1k views

How did spammer spoof emails with my google apps domain (it even has DKIM!)

I have been getting a lot of bounce-backs lately. I thought my google apps account has been compromised, but there is no activity on my apps account, and there is certainly no malicious user that I ...
10
votes
3answers
3k views

Gmail rejects emails. Openspf.net fails the tests

I've got a problem with Gmail. It started after one of our trojan infected PCs sent spam for one day from our IP address. We've fixed the problem, but we got into 3 black lists. We've fixed that, ...
10
votes
1answer
571 views

How do I audit user's mailbox actions performed via IMAP in Exchange 2010?

I read through the Technet article on Mailbox auditing but it seems to only be working for MAPI access. I perform the following cmdlet to enable auditing of the owner: > Set-Mailbox -Identity ...
9
votes
28answers
6k views

What is the most reliable way to send a zip file via email? [closed]

I often have clients email zip files to me only to find out that their corporate firewall has stripped the attached file. What is the most straight-forward way to send a compressed file through email ...
9
votes
9answers
42k views

Command line active directory query email address for username

On Windows XP in an Active directory environment - what is the easiest way for me to query a user's email address from AD given their username on the command line. (Assuming I know where it is kept ...