The server configuration of email, including POP3, SMTP, IMAP, and popular server software packages that control email.

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53
votes
4answers
19k views

Where does email sent to *@example.com go? [closed]

So I've wondered this for a long time. Where does email sent to *@example.com go? If I accidentally sent sensitive information to *@example.com would some evil person (potentially at the IANA) be ...
45
votes
6answers
12k views

Fighting Spam - What can I do as an: Email Administrator, Domain Owner, or User?

This is a Canonical Question about Fighting Spam. Also related: How to stop people from using my domain to send spam? What are SPF records, and how do I configure them? There are ...
44
votes
6answers
3k views

Why do we still have such small email attachment filesize restrictions? [closed]

What's the technical limitation preventing us, in the glorious year 2011, from emailing each other 1GB files? Or is it just the main email platforms dragging their feet? If I can set my inbox to ...
30
votes
6answers
44k views

How to send emails and avoid them being classified as spam

This is a canonical question about how to handle email sent from your server being misclassified as spam. For additional information you may find these similar questions helpful: Best ...
30
votes
7answers
2k views

What would you do if you realized your email hosting provider could see your passwords?

We received an email last year from our hosting provider regarding one of our accounts- it had been compromised and used to deliver a rather generous helping of spam. Apparently, the user had reset ...
29
votes
7answers
2k views

How can I attract more Spammers hitting my Spam traps?

Currently I have a number or domains that are set up as Email Spam traps. So if I get mails on that domains I can be certain that it is ~100% Spam. I'm using this information to temporarily defer ...
27
votes
4answers
56k views

Postfix - how to retry delivery of mail in queue?

I have a backup mail server in case of a failure on the main one. In that case of failure, mails come on the backup server and stay there until the main one is back. If I wait some times, the ...
26
votes
7answers
3k views

Why is it a bad idea to use a customer email as the from address

I've got an application that emails users once they have filled in a form. It uses a no-reply@customerdomain.com as a from address. The customer wants it to use the email from the form as the from ...
26
votes
4answers
641 views

What happened to all the spam?

Don't get me wrong, I'm mostly glad that this happened. However, I want to make sure that the reasons for it happening are sound - rather than there being a problem with our methods. I'd like to ...
25
votes
8answers
1k views

Email hoarder intervention and education - (Exchange environment)

Throughout my career, I've encountered quite a few users who were email hoarders... I'm managing a 100-user environment where users previously had 100mb quotas and a basic Cyrus IMAP/Postfix ...
25
votes
7answers
44k views

How to get e-mail from (failed) cron-jobs in Ubuntu?

I create cron-jobs in Ubuntu by placing the executable in one of /etc/cron.{daily,hourly,monthly,weekly}. There are lots of directories starting with cron: kent@rat:~$ ls -ld /etc/cron* drwxr-xr-x 2 ...
21
votes
4answers
13k views

Why Does hotmail still reject my emails?

I have a very strange problem with my emails being marked as spam by hotmail. I just have configured Postfix + Dovecot on my server and all works perfectly. I can Send/Receive emails. I only have ...
20
votes
7answers
2k views

Should I run my own MTA?

I need to send a large volume of emails, roughly 60.000 per week. At the moment we outsource this service to a third party, and we expect to double our volume within the next 6 months. Since the ...
20
votes
6answers
9k views

How to Modify a Cronjob Email Subject

I am running a half dozen different cron jobs from my hosting at Hostmonster.com. When a cronjob has been executed I receive an email with the output of the script. The email comes in the format of: ...
19
votes
14answers
3k views

Email Archiving in an Exchange Environment

We're looking into a solution to do email archiving and near-line backup of our Exchange Server 2007 environment. We currently have about 200 mailboxes and the Mailstore is approx 150 GB. We need ...
18
votes
6answers
15k views

How to send the output from a cronjob to multiple e-mail addresses?

In the beginning of a crontab file you can use the MAILTO instruction to indicate you want the output to be sent as an e-mail to an e-mail address. I would like to send the output to multiple ...
17
votes
5answers
427 views

Is it good practice or too draconian to reject mails from mailservers with no RDNS

I've recently dropped SpamAssassin and am now basing spam rejection on DNSRBL's, grey-listing and other basic tests and I'm wondering whether I should also block hosts that don't have a valid RDNS ...
16
votes
7answers
4k views

Easiest way to send encrypted email?

To comply with Massachusetts's new personal information protection law, my company needs to (among other things) ensure that anytime personal information is sent via email, it's encrypted. What is the ...
16
votes
6answers
13k views

How to Setup Ubuntu Mail Server with Google Apps?

I have a domain, let's call it foobar.com. All of the MX records for foobar.com point to Google's mail servers because I am using Google Apps for your domain to manage it. It's great because everyone ...
16
votes
9answers
2k views

Gmail and Live are making all messages from my server as spam

I'm getting very weird results here. When my server sends an email to my @hotmail or @gmail account, it's marked as spam. When I send email through my server from Outlook to @hotmail, it doesn't get ...
16
votes
5answers
10k views

php mail() function painfully slow on local development machine

Background: If you have set up a local apache server for development purposes you may have run into the problem where sendmail takes a long time (at least one minute) to send emails. This is extremely ...
15
votes
3answers
1k views

Is my new gTLD causing it to get filtered as spam?

I have a domain called "*******.international". I decided to go with the new gTLD because it fits the name of the company pretty well. I have an automated emailer setup to send emails to our clients' ...
15
votes
6answers
19k views

postfix - how do you redirect all emails to one user, eg *@example.com → user@example.com

I'm using postfix for my email. I know I can use /etc/aliases and newaliases command to redirect certain email, eg I can redirect root@example.com to user@example.com by putting root: user in my ...
15
votes
7answers
16k views

Can cron write job output to a log *by default* (instead of mail)?

We all know the right way to handle output from cron jobs is to redirect it to a file: 0 * * * * /bin/date >> /var/log/date.log 2>&1 However, sometimes admins are lazy, forgetful, or ...
14
votes
13answers
14k views

What issues are there in using Gmail for a corporate email solution?

Some people will feel uncomfortable with having their company email outside their company network. How to allay such fears? What other issues are there in using Google for corporate email? What are ...
14
votes
4answers
44k views

Fixing My MTA's Poor Reputation

I have a web site that needs to send email to customers to deliver files that they have purchased. Reliable email delivery is vital to this business. Unfortunately, most of the emails sent by my ...
14
votes
5answers
20k views

Dovecot vs Courier vs Cyrus [closed]

What is best for a Personal/SMB mail server running on an Ubuntu Server (8.04+)? I want to setup my own mail server at home to evaluate some options for my company before I make a recommendation. ...
13
votes
5answers
61k views

Need to add a “Wait” command to a Powershell script

Here is my current code: Write-output “ENTER THE FOLLOWING DETAILS - When Creating Multiple New Accounts Go to EMC hit F5(refresh) and make sure previous new account is listed before ...
13
votes
1answer
1k views

How can e-mail be delivered to a domain without an MX record?

Somebody has 2 e-mail addresses: bob@domainname.com.br and bob@domainname.com . The DNS records for these domains look like this: domainname.com.br $ dig any domainname.com.br ;; ANSWER SECTION: ...
13
votes
6answers
943 views

How do you monitor a monitoring server?

So we run Groundworks (with Nagios) on CentOS to monitor our various servers and processes. I have it setup to automatically send emails and SMS texts when things reach a WARNING or CRITICAL state. ...
13
votes
3answers
8k views

How can I make Amazon SES the default method of sending mail from my server?

I'd like to start using Amazon SES for all emails from our server. We have a few freelance designers with PHP hosting, some Django/Python web apps and also some system utilities which send emails. So ...
12
votes
3answers
1k views

E-mail lifecycle after it's been sent

I was testing my mail server's STARTTLS configuration when I stumbled onto this page : https://starttls.info/about. The following excerpt puzzles me: When you send an email through your outgoing ...
12
votes
4answers
9k views

Do SPF Records For Primary Domain apply to subdomains?

I have a quick question regarding SPF records: Do they need to be present for all subdomains? Lets say that I have a TXT record with SPF info for domain.com Let's also say that I have a seperate ...
12
votes
2answers
3k views

What are SPF records, and how do I configure them?

This is a canonical question about setting up SPF records. I have an office with many computers that share a single external ip (I'm unsure if the address is static or dynamic). Each computer ...
12
votes
2answers
338 views

Is it still “wrong” to require STARTTLS on incoming SMTP messages

According to the STARTTLS Spec Section 5: A publicly-referenced SMTP server MUST NOT require use of the STARTTLS extension in order to deliver mail locally. This rule prevents the STARTTLS ...
12
votes
4answers
25k views

Mail server for Windows 2008

I'm going to get a Windows 2008 dedicated server sometime soon. I'm going to have my website hosted on it, so, I also want to run a mail server on the same machine to receive any mail sent to the ...
12
votes
1answer
6k views

How read mail from /var/spool/postfix/deferred?

Is there a way to read deffered mail from /var/spool/postfix/deferred. I tried to copy file to my mail directory and see it from webmail but it dosnt work. When im using less or cat it seems like ...
12
votes
6answers
12k views

My email server is being blocked by Yahoo: TS03 Message permanently deferred

My mail server has been getting the following error from Yahoo's mail servers since about a month: postfix/smtp[23791]: host g.mx.mail.yahoo.com[98.137.54.238] refused to talk to me: 421 4.7.1 [TS03] ...
12
votes
3answers
2k views

Does Exchange support plussed users (e.g. myname+spam@example.com) or a similar mechanism?

Sendmail supports a feature called 'plussed users'. Once enabled, emails sent to myname+spam@example.com, myname+sometopic@example.com and myname+anything@example.com are automatically delivered ...
11
votes
4answers
880 views

Is there any way to see if the mail sent by my server was received by the recipient server?

I've sent an important email that the recipient claims it wasn't received by them. They say that they asked their IT team to see if the email was received in their server. According to them the email ...
11
votes
2answers
684 views

How can I reduce the damage of stolen mail accounts?

Currently I’m offering some webhosting to a few advertising agencies for their premium customers. But currently I have a great problem with the E-Mail Service. In the last week, the E-Mail Accounts of ...
11
votes
8answers
56k views

How to send email with my CentOS server?

I just built a modest home server using CentOS 5.5. I want the server to be able to send emails to my Gmail account or other email accounts for various things like cron jobs. Also it would be nice to ...
10
votes
9answers
45k views

Command line active directory query email address for username

On Windows XP in an Active directory environment - what is the easiest way for me to query a user's email address from AD given their username on the command line. (Assuming I know where it is kept ...
10
votes
2answers
8k views

How to redirect all postfix emails to one external email address?

To create a test email server, I have a similar requirement as: http://serverfault.com/questions/94640/how-to-redirect-all-outgoing-email-from-postfix-to-a-single-address-for-testing But I need to ...
10
votes
3answers
2k views

How I stop spam backscatter rendering email on my domain unusable?

Some miscreant is using non-existent accounts on my domain as a forged sender for spam emails (i.e., sdfhdfsg@mydomain.com). All the out-of-office and spam rejection emails are coming back to me ...
10
votes
5answers
3k views

E-mail notifications of SVN commits

Do you have any recommendations for a relatively turn-key SVN checkin notification system? I'm looking for something that allows a summary of repository files changed and the contents of the actual ...
10
votes
2answers
369 views

Outlook Email Abuse - Guide for email etiquette?

I've spent a lot of time performing mail migrations for companies that either had very little IT focus, or no fulltime staff to handle common issues. As a result, policies governing email use and ...
10
votes
2answers
12k views

What are the steps to make the php mail() function work on ubuntu-server?

I want to enable the simple php mail() function on an Ubuntu server. This will only be used for sending administration stuff and logs. This is all the mail functionality that I want on this machine. ...
10
votes
1answer
271 views

Migrate live server

I'm in trouble, I have a running server with the usual services (httpd, mail, sql), and looks like I must be really fast to prevent total data loss (my RAID array failed, so I'm depending on a single ...
10
votes
2answers
1k views

Cost of getting in-house certificate authority trusted

My company has an in-house certificate authority that is currently self-signed. Since we want to start using it for external SSL and secure email to our customers, we need to get it trusted. Does ...