We are trying to reduce the amount of messages in our Public Folder databases. Many users use Public folders to share "team-related" information in a central place.

The messages in this folder are from many different users, and so they aren't available in a typical archive.

What solutions support the online sharing of email messages among a variety of Exchange connected users?


You could just create a Shared Mailbox, and have the users add it to their outlook profile.

My suggestion however is this:

Install SharePoint Foundation 2010 and configure incoming e-mail.

This way, you can enable the users to send their "team-related" information directly from Outlook and have it published in a document library on a sharepoint site which they all had access to.

Technet article on Configuring Incoming Email in SharePoint Foundation 2010

Pretty straight-forward guide to setting it up and enabling incoming email on a document library

  • Is it feasible to move a public folder hierarchy to sharepoint in some way? Suppose messages are grouped by Customer... is each folder a document library? I'm dealing with historic mail.. so enabling incoming mail doesn't completely solve my issue. – goodguys_activate Feb 15 '12 at 19:48
  • Through any of a number of 3rd party migration tools available, it IS indeed feasible. Have a look at blogs.technet.com/b/exchange/archive/2008/03/31/3405234.aspx – Mathias R. Jessen Feb 15 '12 at 20:14

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