A manager in our organization wants a quick and easy way to see a person's extension number when he looks at the contact card from office (the small one that appears when you hover or a name not the full card) but does not want it as part of the normal office number. Looking inside of Active Directory I did not see any where to add an explicit extension and no place looked to be appropriate for that. As a test I added my extension to the "other" telephone number as well as the "Notes" fields and I can see those pop up in the full contact card information window on the Phone/Notes tab but I don't see them in the quick info window. What is the easiest/best way to get out extensions listed as an additional field?
In AD Users and Computers, use the Attribute Editor to populate a field with the user's extension.
Edit: To enable Attribute Editor:
- Open AD Users and Computers
- Click View -> Advanced Features (make sure it is selected)
- Now "Attribute Editor" will be a tab when you select "Properties" on an AD User
Here's a couple attributes you may want to use:
AD Attribute | Outlook Field
- telephoneNumber | Business
- otherTelephone | Business 2 (recommended)
- facsimileTelephoneNumber | Fax
- telephoneAssistant | Assistant
- homePhone | Home
- otherHomePhone | Home 2
- mobile | Mobile
- pager | Pager
If you install the Office ADMX templates, you can customize which fields are displayed on the contact card. The templates are available here:
There is a TechNet article about customizing all sorts of features in Outlook 2013 via GPO. The portion specifically about Contact Cards is available here:
The relevant GPO Path is here:
User Configuration\Policies\Administrative Templates\Microsoft Office 2013\Contact Card\Contact Tab
In this section there are options to customize label names and change what attributes are displayed.