I would like Outlook Exchange out of office (OOF) automatic replies:

  • Not sent to semi-spam external e-mails. (I can put these in a local group if that will help; I cannot put them in a system-wide distribution list.) I have these emails as contacts because I want to process them differently in the client.
  • To go to some people outside of the Exchange view of my Organization. (see above about dist lists)
  • Rules to run as server-side rules or code. That way the OOF replies are sent when I am not connected with a client (as is usually the case when I am running OOF).
  • I do not have administrative rights to the exchange server.

The default choices in Outlook 2010 are: date ranges, just my organisation, or my organisation and/or Contacts.

It seems that a group that will either designate those who should get the OOF messages would be easiest IFF Exchange has access to the group as part of it decision making mechanism.

If you mark this question as a duplicate, please point to the duplicate. Many people already do this; I thank you. I have listed a few potentially related questions (none of them answer this question):

Maybe this question is: (How do I create an) Outlook server-side rule using a personal contact group(?)

Edit: Here is the list of actions that shows up in my rule-maker.

1 Answer 1


It can't be done. Server rules can't access your personal groups. The closest you can get is manually adding everyone you want to receive the message to the rule.

  • Thanks for your clear answer. I can setup an exhaustive list to reply. I updated the question with an image of the actions that can be associated. I don't think that any of these will do the each one only gets one answer type of action that OOL does. I do not think that you implied that that was the case, I just tag this to see if I have missed something.
    – ElderDelp
    Dec 31, 2017 at 3:22
  • You are correct. There is no rules equivalent of "each one only gets one answer".
    – longneck
    Jan 3, 2018 at 19:36

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